Accounting Coordinator

Position: Accounting Coordinator
Status: Full-Time, Non-Exempt
JOB DESCRIPTION
SUMMARY
Under the direction of the Administrative Services Manager, the Mason Transit Authority’s (MTA) Accounting Coordinator position oversees accounting and financial functions, performs a variety of professional technical accounting duties and financial recordkeeping functions.

This includes preparation of the annual budget, monthly and year end financials, quarterly DOR reports, quarterly grant reimbursements and reports.

Provide review of the functions related to payroll, accounts payable, accounts receivable and other areas of fiscal accounting as assigned.

The assignment of specific duties to the Accounting Coordinator will vary depending on the Agency’s business needs and individuals’ expertise and skill sets.
DISTINGUISHING CHARACTERISTICS
Employees assigned to this class are part of the team effort which provides support and assistance to staff.

Incumbents are responsible for providing excellent customer service and resolving customer concerns and questions in a timely and effective manner.

Incumbents are tasked with a wide variety of activities to support the fiscal well-being of the Agency.
Supervision received from: Administrative Services Manager
KEY COMPETENCIES EXPECTED:
Competencies are defined as those measurable or observable knowledge, skills, abilities, and behaviors critical to success in a key job role or function.

It is expected that the employee will exhibit the following key competencies:
Accountability
Take responsibility for content and quality of assigned work; Complete assigned tasks and meets key deadlines; producing/completing accurate and timely work; Self-management: Punctuality and regular work attendance; Producing/completing accurate and timely work; Focus on the situation, issue or behavior rather than the person; Give and accept constructive feedback; Use time wisely.

Acknowledging that unanticipated events will occur and help to build capacity to adjust when such events occur.

Find ways to effectively respond to unanticipated situations; Adapt positively and constructively to changes to the work environment and work priorities; Engage appropriately with Supervisor in discussion about maintaining a sustainable workload in the event of new, unanticipated work projects or initiatives; Ensure affected team members clearly understand when changes occur and what is expected of them.

Customer Service
Provide accurate and timely information; Understand and responsive to your customers’ objectives and needs; Being accessible, providing timely and responsive replies to customer requests, e-mails, phone messages and mail; Handle customer inquiries and complaints in a prompt, courteous and professional manner while adhering to rules and regulations; Maintain an optimistic attitude, supporting teamwork and cooperation through open and honest communication; Anticipate, assess, and respond to changing customer needs; Consistently provide products and services that meet or exceed the expectations of the customers; Willingness to explore new ideas.

Collaboration/Teamwork
Help create an atmosphere that brings people together, so they have a stake in the solution.

Involve others in matters that affect what they do.

Seek out and act on opportunities to improve, streamline and re-invent work processes; Contribute to the development, cohesion and productivity of the team; be receptive to new ideas and adaptable to new situations; Model effective group process behavior, such as listening, discussing, negotiating, rewarding, encouraging and motivating; Keep management well informed of issues and trends; openly share your ideas, suggestions and opinions with team members; Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect; Teamwork Promote cooperation; Clearly and effectively communicate with individuals and groups; Keep supervisor and co-workers informed; Contribute to the team with ideas, suggestions and effort; Refrain from gossiping.

Inspirational Leadership Informed Decision Making Transparency & Accountability Respectful Relationships Personal Responsibility Outstanding Customer Service ESSENTIAL DUTIES
Ensure accounting is in accordance with generally accepted accounting principles (GAAP), Washington State BARS Manual, GASB, IRS, State, and FTA requirements.

Experienced in accrual based accounting.

Review and post cash receipt, accounts receivable and accounts payable batches in financial database.

Back-up to payroll, accounts payable and accounts receivable as needed.

Ensure all capitalized assets are recorded, depreciated, accounted for and presented properly.

Prepare necessary monthly journal entries and compile monthly financial reports.

Reconcile and balance general ledger accounts, correct errors, lists discrepancies for adjustment, and prepare adjusting journal entries.

Coordinate and prepare the annual budget.

Monitor budget status; provide monthly financial reports to department heads; work with staff to maintain budgetary control.

Prepare the annual financial report for the Washington State Auditor’s Office.

Manage the annual SAO Accountability, Financial and Single (federal) audits, participate in WSDOT, or other external agency audits as appropriate.

Prepare and file Department of Revenue quarterly Combined Excise Tax and Leasehold Tax returns.

Allocate expenses between grants projects in accordance with WSDOT and FTA requirements; prepare and submit operating and capital grant reimbursement requests and quarterly reports.

Lead and reconcile physical inventory counts, maintain general ledger reconciliation between accounting and maintenance software.

Investigate and correct discrepancies.

Cross train Accounting Assistants in department functions to accommodate for unforeseen circumstances and vacations.

Review, modify, and document business processes for optimal efficiency and internal controls.

Respond to staff inquiries related to areas of responsibility.

OTHER FUNCTIONS
Perform duties in support of ongoing and special projects.

Serve on committees, task forces and other work groups.

Perform other duties as assigned and any duties of a similar nature or level needed to achieve MTA’s vision of Driving our community forward.

MTA CORE COMPETENCIES
Inspirational Leadership:
Takes initiative; acts decisively; creates an environment that motivates and challenges others; adapts to a variety of situations; develops fresh ideas that provide solutions to all types of workplace challenges; shares information, plans, develops, and implements our vision; promotes MTA’s mission and values and models ways to achieve them.
Informed Decision Making:
Researches data to grasp issues, draw conclusions, and solve problems resulting in sound solutions that, when judged over time, are aligned with MTA’s vision and mission; commits to action, even in uncertain situations, to accomplish organizational goals; identifies, assesses and manages risk while striving to attain objectives.
Transparency & Accountability:
Builds trust and respect through consistently honest and professional interactions; uses public funds and resources appropriately; approaches each situation with a clear perception of organizational and political realities; recognizes the impact of alternative courses of action; assures that effective controls are developed and maintained to ensure the integrity of the organization and its mission; seeks and builds strategic alliances and collaborative arrangements through partnerships to advance the mission of the organization; actively communicates decisions with stakeholders.
Respectful Relationships:
Helps create a work environment that embraces and appreciates diversity; treats others fairly without regard to race, sex, color, religion, or sexual orientation; recognizes differences as opportunities to learn and grow by working together; establishes and maintains constructive relationships; works to preserve the self-confidence and self-esteem of others; focuses on the situation, issue or behavior, not the person; takes initiative to make things better; models appropriate behaviors for others.
Personal Responsibility:
Demonstrates integrity, honesty and ethical behavior; personally acknowledges and accepts responsibility for meeting expectations and correcting mistakes; exhibits self-control and responds to feedback non-defensively; executes principles of workplace safety; complies with all safety policies and procedures; takes responsibility for efficient, effective use of time, equipment, and resources.
Outstanding Customer Service:
Provides accurate and timely information; understands and is responsive to our customers’ objectives and needs; is accessible, provides timely and responsive replies to customer requests, e-mails, phone messages and mail; handles customer inquiries and complaints in a prompt, courteous and professional manner while adhering to rules and regulations; anticipates, assesses…..

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