Facilities Superintendent

The City of Kent is currently accepting applications for Facilities Superintendent. The incumbent in this position will be responsible for critical duties related to the operation of the Facilities Management Division, which is part of the Parks, Recreation and Community Services Department. These responsibilities include overseeing and directing assigned staff in the maintenance and upkeep of 27 city facilities totaling 339,459 square feet. The successful candidate will be proficient in planning and implementing policy; developing and administering the departmental budget; planning office space and managing all related construction; and ensuring the security of facilities. Qualifications for this position are a bachelor’s degree in facilities management, structural engineering, architecture, construction management, business administration, or a related field, along with four (4) years of relevant work experience to include at least two (2) years performing in a supervisory capacity.

Monthly salary for this position is $8,718-10,615, depending on qualifications.

The selection process for this position will consist of panel interviews and a possible written examination.  A first review of applications will take place during the week of February 22. Exam and interview dates have not been determined, but they will be announced to candidates as soon as possible.  A second interview may also be scheduled for finalists.

**Please note that you must attach your cover letter and resume to your application in order for your application to be considered complete.  Uploading your resume to auto-fill portions of the application does not substitute for attaching it to your application.  Incomplete applications will not be considered for this position.  If you experience technical difficulties, please contact our office Monday-Friday, between 8:00 AM- 5:00 PM at (253) 856-5270 and we will do our best to assist you.**

Under the general direction of Parks, Recreation and Community Services Director, or designee, the incumbent is responsible for managing, planning, organizing, and directing the Facilities Management Division.   The incumbent is responsible for designing, constructing, altering, and maintaining City buildings, facilities, and associated grounds; and supervising, training, evaluating, and leading assigned staff to ensure optimum performance and efficiency.

Work is characterized by managerial, administrative, and supervisory duties involved in coordinating and directing the facilities, programs, activities, and staff of the Facilities Management Division. Duties include, but are not limited to, policy planning and implementation; budget development and administration; office space planning; construction management; lease negotiation and administration; building security; overall coordination of services and operations with other divisions and departments; and supervising, training, evaluating, and disciplining assigned staff.

Work is performed under managerial direction. The supervisor provides the employee with assignments in terms of broad practice, precedents, policies, and goals.  Work may be reviewed for fulfillment of program objectives and conformance with departmental policy, practice, and/or objective.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage the Facilities Management Division including all assigned facilities, programs, activities and personnel. Provide overall direction, coordination, and evaluation of this division and its operations.

Directly oversee supervisory and non-supervisory employees. Carry out supervisory responsibilities in accordance with the City’s policies and applicable federal, state, and local laws. Responsibilities include, but are not limited to, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; approving and coordinating leave requests; and recommending promotions and terminations in order to meet the objectives of the Facilities Management Division.

Manage all facilities related programs including, but not limited to, maintenance and operations, remodeling and renovation, new construction, contract services administration, and manage City-owned and leased properties.

Negotiate and administer lease agreements and manage tenant improvement projects and collection of lease payments from private tenants. Review real estate contracts for compliance with government specifications and suitability for occupancy.

Develop and administer the Facilities Management Division operating budget; manage the City’s Facilities related Capital Improvement Projects budget; manage and oversee facility utility consumption; and manage budget separation of private and public portion and maintenance of City facilities.

Develop short term and long range plans, conceptual designs, and capital outlay requirements and documentation for office space and facility use; evaluate the use of office space and facilities; develop and recommend space management policies and guidelines; develop and implement a citywide facilities sustainability plan and Facilities Condition Assessment. 

Plan, budget, and manage facilities modifications including, but not limited to, cost estimates, bid sheets, layouts, and contracts for construction and acquisitions; formulate and coordinate program specifications, requirements for proposals and contracts, and associated documents.

Manage capital facilities improvement projects; inspect construction and installation progress to ensure conformance to established specifications.

Develop and administer security policies and procedures for City buildings.

Manage the City’s HVAC systems, lighting, and other building systems including alarm systems and building security systems.

Act as liaison to public utility, environmental, and energy agencies; manage sensitive environmental and regulatory issues that impact facility operations.

Oversee and direct maintenance and custodial workers engaged in equipment installation, facilities and equipment repair/maintenance, preventive maintenance, and general cleaning maintenance of assigned facilities.

Analyze, develop, and implement maintenance and operation standards, emergency management, and security and safety procedures for building operations.

Actively support the vision, mission, values, and goals of the department and the City.

PERIPHERAL DUTIES:

Perform related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

KNOWLEDGE OF:

• Facilities management principles and best practices
• Municipal government policies, procedures, objective, and structure
• Applicable local, state, and federal laws, codes, regulations, and ordinances
• Principles and practices of supervision and training
• Principles and practices of governmental budgeting, accounting, and purchasing procedures including preparation, management, monitoring, transfers, and reporting
• Real estate contracts
• Current trends in building security
• Principles and practices of lease and contract negotiations and administration
• Correct usage of English grammar, spelling, punctuation, and vocabulary
• Oral and written communications skills
• Computer software usage
• Work hazards and related safety techniques
• Modern research and analytical methods and practices
• Methods, principles, and practices of effective conflict resolution

SKILLED IN:

• Managing the Facilities Division including all personnel, projects, leases, contracts, and budgets assigned
• Building teams, resolving conflict, and gaining cooperation from staff and the public
• Effectively organizing and expressing ideas both orally and in writing
• Using interpersonal skills effectively in a tactful, diplomatic, and courteous manner
• Applying principles and practices of training, supervising, and motivating staff including, but not limited to, hiring, directing, evaluating, awarding, and disciplining staff
• Analyzing complex and technical maintenance and financial documents

ABILITY TO:

• Effectively supervise assigned staff within a Union organized environment
• Administer contracts and manage capital facility improvements/constructions
• Effectively deal with politically sensitive issues
• Develop and implement the division budget
• Develop procedures, guidelines, and operations and maintenance standards to ensure quality and effective work results
• Assess the cost effectiveness of various resources and operations and develop alternatives
• Read, analyze, interpret, and explain laws, governmental regulations, financial reports, legal documents, technical procedures, City policies and procedures, and maintenance and operations manuals
• Maintain records and prepare reports, business correspondence, and procedure manuals
• Effectively speak, present information, and respond to questions from top management, clients, technical and non-technical personnel, the general public and public groups, and/or City Council
• Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community/public
• Make mathematical calculations as needed
• Use common sense and learned knowledge in managing staff and projects
• Define problem(s), evaluate alternative courses of action, and resolve difficult problems
• Plan and organize work
• Work independently with minimal supervision to meet schedules, timelines, and project cost controls
• Interpret and apply broad instructions provided in written, oral, diagram, or other formats

EDUCATION AND EXPERIENCE REQUIRED:

Education: Bachelor’s degree in facilities management, structural engineering, architecture, construction management, business administration, or a related field; and

Experience: Four (4) years of experience in property/facilities management including at least two (2) years of experience in a supervisory capacity.

Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual’s knowledge, skill, and ability to perform the essential duties listed above.

LICENSES AND OTHER REQUIREMENTS:

• Facilities Management Certificate is highly desired
• Washington State Driver’s License, or the ability to obtain one within thirty (30) days of employment
• Must successfully pass the City’s pre-employment driver’s records check; successfully complete the City’s Defensive Driving Course; and maintain an excellent driving record
• Must successfully pass a position relevant background check